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Automated Document Verification for Applicants Before Paperwork

Reduce fraud risk by pre-qualifying applicants before document checks. Havana's AI engages potential students 24/7, asking key qualifying questions to ensure your team only reviews documents from serious candidates.

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Chloe Brunaux

Chloe Brunaux

Trusted by dozens of leading institutions

WHY HAVANA

Streamline Verification with AI Pre-Qualification

Admissions teams waste countless hours reviewing documents from unqualified or uninterested applicants. This creates bottlenecks during peak seasons and diverts resources from serious candidates. Havana's AI pre-qualifies applicants by verifying intent and eligibility before document submission. This ensures your team only processes paperwork from serious candidates, dramatically improving efficiency while reducing fraud risk.

Verify Before Documents Arrive

Automated Applicant Pre-Qualification

Havana meticulously verifies applicant eligibility by asking targeted questions about academic background, financial capacity, and program requirements, ensuring only qualified candidates reach the document verification stage.

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Handle Verification Peaks

Scale Document Processing Capacity

Instantly scale your verification capacity during application surges without hiring temporary staff. Havana pre-screens thousands of applicants daily, ensuring only legitimate documents reach your verification team.

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Recapture Lost Opportunities

Re-Verify Previously Abandoned Applications

Systematically re-engage applicants who started but never completed verification. Havana's AI determines if they're still qualified and interested before requesting document resubmission.

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RESULTS FOR CUSTOMERS

Verification Efficiency That Drives Results

100K+

Students engaged

10%

Increase in conversion

250+

Man days saved a year

TESTIMONIALS

Don’t just take our word for it

"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."

Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems

"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."

Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems

"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."

Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems

"The results have been pretty incredible. Usually our teams are skeptical of tech, but for Havana, different teams were fighting to be the first to get it."

Bryan Palmer, Chief Commercial Officer EMENA, Global University Systems

"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."

Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences

"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."

Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences

"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."

Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences

"Within 2 months, we got conversions. The AI got students who had abandoned their applications to start talking again. It ended up converting leads we had given up on."

Pia Horner, Assoc Director & Head of Student Recruitment, University of Europe for Applied Sciences

"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."

Director of Student Recruitment, Top-50 Business School

"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."

Director of Student Recruitment, Top-50 Business School

"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."

Director of Student Recruitment, Top-50 Business School

"We sometimes receive 1000s of leads from student fairs. It's hard for us to follow-up with all of them quickly, but Havana's AI increases our speed-to-lead dramatically, boosting conversion rates."

Director of Student Recruitment, Top-50 Business School

Frequently asked questions

How does automated document verification with pre-qualification work?

Havana's approach to document verification begins before documents are submitted. Our AI engages applicants through their preferred communication channels (phone, email, or text) to verify eligibility and intent first. The AI asks key qualifying questions about academic background, financial capacity, and program requirements. This pre-qualification ensures that only serious, eligible candidates proceed to the document submission phase, saving your verification team from reviewing unnecessary paperwork and reducing fraud risk.

What types of qualification criteria can the AI verify before document submission?

How does pre-qualification improve document verification efficiency?

How does Havana integrate with existing document verification systems?

Can Havana handle document verification during peak application periods?